General ILR amendments action plan

This guide provides specific detail about working with an ILR action plan.

For general information about action plans, see our guide to action plans.


Table of contents

How to download the action plan template

The action plan templates are available from the HEFCE extranet.

Once logged in, navigate to the 'HEFCE resources' page, then click on the link for the current exercise. Action plan locations are listed in the year-specific overview pages which are accessible from the FAMD homepage.

How to complete the general 2011-12 action plan

The information that we require in the ILR action plan template, for colleges that wish to make amendments to their ILR student data is as follows. (Example action plan templates are available in the year-specific overview pages which are accessible from the FAMD homepage.)

Column 1

This column should contain a sequential number starting at 1 which is used to reference each area of amendment identified on the action plan. This is provided automatically in the action and implementation plan template.

Column 2

This column should contain a detailed description of the nature of the amendment to ILR student data.

For example:

'Highest qualification on entry returned as not known for some full time undergraduates that were not recruited through UCAS. We expect this to have an impact on the improving retention allocation.'

Column 3

If the cause of difference identified in Column 3 is due to errors in the 'ILR', either 'CHANGE', 'ADD' or 'DELETE' should be selected to highlight the type of amendments that are being made to the ILR.

Column 4

Where Column 3 is returned as 'CHANGE', this column should contain a list of the fields that the college expects to correct, for example 'QUALENT2'. If Column 3 is 'ADD' or 'DELETE' then the words 'All fields' should be entered.

Column 5

The number of records to be changed should be included.

Column 6

This column should contain the date by which amended data will be submitted to HEFCE.

 

How to complete the general action plan (pre 2011-12)

The information that we require in the ILR action plan template, for colleges that wish to make amendments to their ILR student data is as follows. (Example action plan templates are available in the year-specific overview pages which are accessible from the FAMD homepage.)

Column 1

This column should contain a sequential number starting at 1 which is used to reference each area of amendment identified on the action plan. This is provided automatically in the action and implementation plan template.

Column 2

This column should contain a detailed description of the nature of the amendment to ILR student data.

For example:

'Highest qualification on entry returned as not known for some full time undergraduates that were not recruited through UCAS. We expect this to have an impact on the improving retention allocation.'

Column 3

If the cause of difference identified in Column 3 is due to errors in the 'ILR', either 'CHANGE', 'ADD' or 'DELETE' should be selected to highlight the type of amendments that are being made to the ILR.

Column 4

Either 'Learner data set', 'Learning aim data set' or 'HE data set' should be included depending on which is being amended.

Column 5

Where Column 3 is returned as 'CHANGE', this column should contain a list of the fields that the college expects to correct, for example 'H11'. If Column 3 is 'ADD' or 'DELETE' then the words 'All fields' should be entered.

Column 6

The number of records to be changed should be included.

Column 7

This column should contain the date by which amended data will be submitted to HEFCE.

 

How to submit the action plan

Action plans should be submitted through the HEFCE extranet.

Once logged in, navigate to the 'HEFCE resources' page, then click on the link for the current exercise, and then navigate to the same page where you downloaded the template. Next click on 'Upload', browse to the location where the action plan is saved and click 'Upload'.

Further details can be found in the year-specific overview pages which are accessible from the FAMD homepage. 

Page last updated 20 March 2013

Share this: