HESES re-creation Table 6 action plan

This guide provides specific detail about working with HESES re-creation Table 6 action plans.

For general information about action plans, see our guide to action plans.  


How to download the action plan template

The action plan templates are available from the HEFCE extranet.

Once logged in, navigate to the 'HEFCE resources' page, then click on the link for the current exercise. Action plan locations are listed in the year-specific overview pages which are accessible from the FAMD homepage.

How to complete the action plan

We require the following information in the HESES re-creation Table 6 action plan template. (Example action plan templates are available in the year-specific overview pages which are accessible from the FAMD homepage.)

Column 1

This column should contain a sequential number starting at 1 which is used to reference each area of difference identified on the action plan. This is provided automatically in the action and implementation plan template.

Column 2

This column should contain a brief description of the area of difference.

Column 3

This column should contain the type of error:

Type of errorEnter the following value in Column 3
Errors in 2010-11 HESA student data 2010-11 HESA
Errors in 2009-10 HESA student data 2009-10 HESA
Errors in 2008-09 HESA student data 2008-09 HESA (HDE)
Errors/estimation discrepancies in HESES HESES
Problems of fit with the re-creation algorithms (see the HESES re-creation technical documentation for further details. Technical documentation is available from the year-specific overview pages which are accessible from the FAMD homepage.) HEFCE

 

Column 4

This column should contain a detailed description of the cause of the error. The description should be sufficient to allow us to understand why this discrepancy occurred. For example: ‘The script in our student record system for generating FUNDCODE on the HESA return incorrectly assigned all students on medical courses as regulatory body (REGBODY) = 15 (General Pharmaceutical Council).’ 

Column 5

If the error type identified in Column 3 is ‘2010-11 HESA’  or '2009-10 HESA', either ‘CHANGE’, ’ADD’ or ‘DELETE’ should be selected to highlight the type of amendments that are being made to the HESA record.

Column 6

Where Column 5 is returned as ‘CHANGE’ and Column 3 is ‘2010-11 HESA’ or '2009-10 HESA', a full list of the fields that the institution expects to correct must be identified and included. If Column 5 is ‘ADD’ or ‘DELETE’ then the words ‘All fields’ should be entered.

Column 7

If the error type identified in Column 3 is ‘2010-11 HESA’ or '2009-10 HESA', the number of records that are being amended should be included.

Column 8

If the error type identified in Column 3 is ‘2010-11 HESA’ or '2009-10 HESA', the date by when amended data will be submitted to HESA must be returned in this column. Our How to amend HESA data guide provides further information about this.

Column 9

If the error type identified in Column 3 is ’2008-09 HESA (HDE)’ or 'HEFCE' then the derived fields that require change, using HDE/override files, must be identified by the institution and listed. The fields that can be amended by HDE/override files are:

SNCPGCEPOP

SNCPOP

SNCREG

Column 10

If the error type identified in Column 3 is ‘2008-09 HESA (HDE)’ or 'HEFCE' then the number of records to be corrected should be included.

Column 11

If the error type identified in Column 3 is ‘2008-09 HESA (HDE)’ or 'HEFCE', the date by which HDE/override files will be submitted to HEFCE must be returned here. Our How to submit historical data error (HDE) files guide provides further information about this.

Column 12

This column should contain the contribution in terms of the student FTE affected as well as the contribution this makes to the difference in the grant adjustment for over-recruitment of FT UG and PGCE entrants in 2010-11.

Column 13

If the error type identified in Column 3 is either '2010-11 HESA', '2009-10 HESA', '2008-09 HESA (HDE)' or 'HESES', an implementation plan for the area of difference must be returned here.

Column 14

If the error type identified in Column 3 is either '2010-11 HESA', '2009-10 HESA', '2008-09 HESA (HDE) or 'HESES', a date by which any future improvements will be implemented must be returned here.

How to submit the action plan

Action plans should be submitted through the HEFCE extranet.

Once logged in, navigate to the 'HEFCE resources' page, then click on the link for the current exercise, and then navigate to the same page where you downloaded the template. Next click on 'Upload', browse to the location where the action plan is saved and click 'Upload'.

Further details can be found in the year-specific overview pages which are accessible from the FAMD homepage.

Page last updated 1 June 2012

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