How to access outputs

Universities and colleges can access funding and monitoring data outputs via an updated HEFCE extranet.

Institutions will now only require the appropriate 'group key' in order to access the data. We send these keys in a release letter, which is typically supplied to the HESES or HEIFES contacts for the institution.

For access to older outputs, user may need to access an older version of the extranet (the appropraite 'organisation key' and 'group key' will have been provided previously).

Output files may contain individualised data which are covered by the Data Protection Act. Institutions should not, therefore, pass these keys on to unauthorised personnel.


Table of contents

New users

  1. Click the 'Register now' button on the 'HEFCE: Login' page. In order to register, you will require a 'group key' referred to above.
  2. Follow the on-screen instructions, entering your e-mail address and a secure password.

The password should be at least 8 characters in length, and contain a combination of upper case letters, lower case letters and numbers.

Once registered, you can log in by entering the e-mail address used during registration, and the password that you created.

Existing users

To access the latest data, existing users will need to log in and join the appropriate group.

  1. Log in and under 'My account', click 'Join group' and enter the group key

You are also able to change your password under the 'My account' link.

Accessing the output files

  1. Once logged in, click on the link for the required survey or download only file group.
  2. Click the 'Results' button to access the outputs for a survey.
  3. Click the 'Download' button to access download only file groups outputs.

Further information about the output files can be found in the indicative funding summaries, funding data reconciliations and other funding and monitoring data outputs pages.



Accessing the previous version of the HEFCE extranet

New users

To access the latest data, existing users will need to log in and join the appropriate group.

  1. Log in and under 'Applications', click 'Join a group' and enter the group key

 

Accessing the output files

  1. Once logged in, you should see the 'All resources' page.
  2. Click 'HEFCE resources' under the 'Folders' heading to be directed to the 'HEFCE resources' page.
  3. This page contains several links for different exercises and different years. Select the year and exercise of interest to be directed to the appropriate page.

(Note: if the required link is not visible (for example, it does not show the latest year), it is possible that you do not have the appropriate access. To obtain this, you will need the appropriate group key.)

Further information about the output files can be found in the indicative funding summaries, funding data reconciliations and other funding and monitoring data outputs pages.

Extranet Help

If you forget your password, select 'forgotten password' or 'request a new one' on the login page. Enter your e-mail address in the space provided and click 'get password' or 'request password'. A new password will be sent to you. You will be required to change this password before being able to access the HEFCE extranet.

Each user has three attempts to log in before the account is locked. If your account becomes locked, or you have other problems logging onto the extranet, e-mail hesa_heses_stats@hefce.ac.uk for help, or if using Extranet 2.0 email extranet@hefce.ac.uk.

 

Further information

 

Page last updated 28 November 2011

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