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Data verification

The Data Assurance Team at HEFCE carries out data verification on HESA and ILR data during the period of data cleansing before formal sign-off or submission of data to HESA or the Education and Skills Funding Agency (ESFA). 

See HESA data verification for HEIs

See ILR data verification for FECs

See HESA AP data verification

HESA data verification

We aim to assist institutions in providing data for submission to HESA as fit-for-purpose by the HESA sign-off deadline in November 2017.

All queries for the 2016-17 exercise will be raised through the HESA Minerva system. The responses to queries raised by HESA in which we are interested will be highlighted by HESA in their Minerva queries. We will review the responses and follow them up if necessary, and will need to be satisfied with the response to the query before it is closed.

There are some apparent anomalies in data that HESA does not specifically query, but due to the potential impact on funding we ask for explanations. In such cases, we will raise queries through Minerva, specifically identifying them as HEFCE queries.

Details of the queries that will be raised and assistance for institutions in responding to queries can be found below.

2016-17 Higher Education Statistics Agency (HESA) data verification query (DVQ) sheets

Further DVQ sheets may be released as they are finalised.

ILR data verification

We aim to assist colleges in providing the R14 data for submission to the SFA that is fit-for-purpose, by the deadline in October 2017. Work begins as soon as the HEFCE web facility becomes available.

We will email the HEIFES contact with queries to which we need responses, or a request for data resubmission.

It is essential that the same data is submitted to both the HEFCE web facility for review, and to the SFA.

Details of the queries that will be raised and assistance for colleges in responding to queries can be found below.

2016-17 Individualised Learner Record (ILR) data verification query sheets

Further DVQ sheets may be released as they are finalised.

HESA AP data verification

We aim to assist providers in submitting data to HESA that is fit-for-purpose by the HESA sign-off deadline in December 2017.

All queries for the 2016-17 exercise will be raised through the HESA Minerva system. The responses to queries raised by HESA which we are interested in will be highlighted by HESA in their Minerva queries. We will review the responses and follow them up if necessary, and will need to be satisfied with the response to the query before it is closed.

There may be some apparent anomalies in data that HESA does not specifically query, but in order to monitor recruitment we may ask for further explanations. In such cases, we will raise queries through Minerva, specifically identifying them as HEFCE queries.

Details of the queries that may be raised and assistance for institutions in responding to queries can be found below.

HESA AP 2016-17 comparative output data verification query sheets

Further DVQ sheets will be released as they are finalised.

Page last updated 27 September 2017