The HEFCE extranet is a secure environment for HEFCE and institutions to communicate with each other in a variety of ways. Each time we want to communicate confidential information or collect data, we will set up an ‘extranet group’. Each extranet group is specific to a particular process. The HEFCE extranet contains all of these extranet groups, supplying a web page of all the extranet groups that a specific institution requires.
We may put documents in an extranet group for institutions to download. These documents could be just for information or the institution may need to fill in the document for data collection purposes. Institutions are then able to upload documents back into the same extranet group to deliver to HEFCE. There may also be a results package after uploads, detailing what the institution has uploaded and information on whether the data is correct.
Each extranet group has an extranet key, in order for institutions to access it. The key will only be supplied to those institutions that are required to complete the processes for that extranet group. There may be one key for all institutions if the document they need to download is generic. If documents are institution specific, a different group key will be supplied to each institution for use with the same group. This group key is only entered the first time an institution wants to access the group. After this, the group will appear on the main extranet page for that institution.