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Request 99/29
Public supply, works and services contracts awarded in 1998
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To
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Heads of HEFCE-funded higher education institutions
English regional purchasing consortia
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Of interest to those responsible for
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Finance, Planning, Services
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Reference
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99/29
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Publication date
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April 1999
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Enquiries to
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Contacts listed in paragraph 9
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Executive summary
Purpose
1. This document asks all institutions to show that they have complied with the European Community’s Directives on Public Procurement, for contracts awarded in the calendar year 1998.
Key points
2. The EC directives are put into effect by the UK Regulations on Public Supply, Works and Services Contracts.
3. The information required is set out in the attached survey forms. We collect this information on behalf of the Department for Education and Employment (DfEE).
4. Institutions should not include contracts that have been placed through one of the five universities purchasing consortia. Each consortium should make its own return.
Action required
5. Completed survey forms should be returned to the HEFCE by 18 June 1999. Where a nil return applies, institutions should still complete and return the forms.
Background
6. The UK Regulations on Public Supply, Works and Services Contracts put into effect the EC’s Directives on Public Procurement. The DfEE is responsible for gathering statistical returns from the higher education institutions covered by the regulations. These returns are submitted to the Treasury and then to the European Commission.
7. Under the regulations, institutions must ensure that contracts in excess of the relevant financial thresholds are advertised throughout the European Community, in the Official Journal of the European Communities (OJEC). They must also provide information about expenditure on procurement.
8. The DfEE has asked us to provide information for HEFCE-funded higher education institutions for the calendar year 1998. The information required is set out in the attached survey forms.
Enquiries
9. Any queries about the UK Regulations on Public Supply, Works and Services Contracts, or the EC Directives on Public Procurement, should be referred to one of the following: Tom Chadwick, National Director of Procurement Development based in the University of Glasgow on 0141 330 6799; Greg Wade, SCOP Administration Officer in London on 0171 419 5550; Ian Wragg or Lorraine Purcell at the DfEE in Sheffield on 0114 259 3166 or 0114 259 3151 respectively.
Returns
10. Annex A lists the Nomenclature for Industrial Products (NIPRO) codes, for completing Form B1. Annex B lists the General Industrial Classification of Economic Activities within the European Community (NACE) codes, for completing Form B2. Annex C lists the Central Products Classification (CPC) codes, for completing Form B3. Annex D lists the codes to be used when a negotiated procedure is adopted.
11. Institutions should not include contracts which have been placed through one of the five universities purchasing consortia. Each consortium should make its own return.
12. When naming the nationality of the person to whom the contract was awarded, the nationality of the contractor who actually fulfilled the contract should be recorded. For example, if a contract was with a German company via a UK subsidiary or agent, the nationality should be recorded as UK.
13. In Forms B1, B2 and B3 the total contract value should be recorded, not the annual cost. For example, if a three-year contract was awarded at £60,000 per annum, then £180,000 should be recorded.
14. If there is insufficient space to include all details on the survey forms, please photocopy them or attach a separate sheet. The completed survey forms should be returned by 18 June 1999 to:
Keith Harris
Analytical Services Group
HEFCE
Northavon House
Coldharbour Lane
Bristol BS16 1QD
15. Where a nil return applies, institutions must still complete and return the forms with the relevant sections ticked.
NIPRO codes for supplies contracts
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Class number
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Code
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Description
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01/03
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Agriculture, forestry, fishing
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11
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Extraction and briquetting of solid fuels
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12
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Coke
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14
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Petroleum
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15
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Nuclear fuels
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16
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Electricity / gas / other forms of energy
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17
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Water supply
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21
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Metals - extraction and preparation ores
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22
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Metals - production and preliminary processing
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23
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Extraction of non-metallic minerals
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24
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Manufacture of non-metallic minerals
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248.1
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Heat insulating and refractory goods
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248.6
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Ceramics - tableware, kitchenware
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248.7
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Porcelain - tableware, kitchenware
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25
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Chemical industry
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251
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Basic industrial chemicals
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252
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Petrochemicals
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255
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Paints, etc
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256.2
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Glues and gelatine
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257
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Pharmaceuticals
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258.1
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Soaps and synthetic detergents
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26
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Man made fibres
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31
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Metal goods
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311.1
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Ferrous metal foundries
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311.2
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Non-ferrous metal foundries
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316
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Tools and finished metal goods
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316.1
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Hand tools and agricultural tools
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316.2
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Cutlery
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316.5
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Domestic heating appliances
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316.9
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Other metal goods
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32
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Mechanical engineering
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321.1
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Agricultural machinery
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321.2
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Tractors
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322
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Machine tools
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324.11
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Food, drink and tobacco processing machinery
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324.3
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Rubber and plastics working machinery
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325.1
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Mining machinery
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325.2
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Iron and steel foundry machinery
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325.4
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Construction and civil engineering equipment
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325.5
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Mechanical lifting and handling equipment
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326
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Transmission equipment
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327.2
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Printing and bookbinding machinery
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327.3
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Laundry and drycleaning equipment
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328
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Other machinery
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328.3051
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Oil hydraulic equipment
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328.3055
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Pneumatic control equipment
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328.4
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Space heating, ventilating and air-conditioning equipment
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328.5
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Refrigeration equipment
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328.6
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Non-electric industrial furnaces and ovens
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33
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Office machinery and data processing equipment
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330.01
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Office machines
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330.05
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Data processing equipment
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34
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Electrical goods
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341
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Insulated wire and cable
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342.1
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Electrical motors
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342.2
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Electricity generators and transformers
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342.3
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Switches
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342.4
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Switchgear
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343.1
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Electrical equipment for industrial use
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343.2
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Batteries and accumulators
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344.1
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Telecommunications equipment
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344.2
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Electrical and electronic measuring and recording equipment
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344.3
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Electro-medical equipment
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345.11
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Radio receivers
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345.12
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Television receivers
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345.2
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Records and pre-recorded tapes
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345.3
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Video recorders
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345.4
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Video, discs and tapes
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346
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Domestic electrical appliances
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347
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Lighting equipment
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35
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Motor vehicles
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351
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Vehicles and engines
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352
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Vehicle bodies
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353
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Parts and accessories
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36
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Other transport
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37
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Instruments
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371
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Measuring, checking and precision instruments
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372
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Medical and surgical equipment
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373.2
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Optical instruments
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41/42
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Food, drink and tobacco
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43
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Textiles
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431
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Wool
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432
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Cotton
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433
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Silk
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434
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Flax, hemp
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436
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Knitted goods
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438
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Carpets
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439
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Other textile goods
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44
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Leather and leather goods
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442
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Leather and leather substitute products
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442.3
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Leather gloves
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45
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Footwear and clothing
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451
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Footwear
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453
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Clothing
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455
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Household textiles
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46
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Timber and wooden furniture
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467
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Wooden furniture
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47
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Paper and paper products
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471
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Pulp, paper and board
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472
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Processed paper and board
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473
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Printing and allied services
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48
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Rubber and plastics
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481
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Rubber products
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481.1
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Rubber tyres
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483
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Plastic products
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49
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Other manufactured goods
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NACE codes for works contracts
Class 50: Building and civil engineering
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Code
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Description
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General building and civil engineering work (without any particular specialisation) and demolition work
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General building and civil engineering work (without any particular specialisation)
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500.2
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Demolition work
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Construction of flats, office blocks, hospitals and other buildings, both residential and non-residential
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501.1
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General building contractors
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501.2
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Roofing
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501.3
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Construction of chimneys, kilns and furnaces
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501.4
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Waterproofing and damp-proofing
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501.5
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Restoration and maintenance of outside walls (repainting, cleaning, etc)
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501.6
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Erection and dismantlement of scaffolding
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501.7
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Other specialised activities relating to construction work (including carpentry)
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Civil engineering construction of roads, bridges, railways, etc
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502.1
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General civil engineering work
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502.2
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Earth-moving (navvying)
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502.3
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Construction of bridges, tunnels and shafts, drilling
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502.4
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Hydraulic engineering (rivers, canals, harbours, flows, locks and dams)
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502.5
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Road-building (including specialised construction of airports and runways)
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502.6
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Specialised construction work relating to water (ie, to irrigation, land drainage, water supply, sewage disposal, sewerage, etc)
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502.7
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Specialised activities in other areas of civil engineering
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Installation (fittings and fixtures)
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503.1
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General installation work
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503.2
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Gas fitting and plumbing and the installation of sanitary equipment
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503.3
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Installation of heating and ventilating apparatus (central heating, air-conditioning, ventilation)
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503.4
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Sound and heat insulation, insulation against vibration
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503.5
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Electrical fittings
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503.6
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Installation of aerials, lightning conductors, telephones, etc
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Building completion work
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504.1
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General building completion work
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504.2
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Plastering
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504.3
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Joinery, primarily engaged in on the site assembly and/or installation (including the laying of parquet flooring)
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504.4
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Painting, glazing, paper hanging
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504.5
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Tiling and otherwise covering floors and walls
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504.6
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Other building completion work (putting in fireplaces, etc)
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CPC codes for priority services contracts
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Category number
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CPC reference number
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Description
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1
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6112, 6122, 633, 886
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Maintenance and repair services
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2
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712 (except 71235), 7512, 87304
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Land transport services including armoured car and courier services, except transport of mail
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3
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73 (except 7321)
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Air transport services of passengers and freight, except transport of mail
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4
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71235, 7321
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Transport of mail by land and by air
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5
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752
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Telecommunications services
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6
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81 (part) 812, 814
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Financial services
i) Insurance services
ii) Banking and investment services
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7
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84
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Computer and related services
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8
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85
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R & D services
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9
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862
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Accounting, auditing and book-keeping services
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10
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864
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Market research and public opinion polling services
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11
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865, 866
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Management consultant services and related services
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12
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867
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Architectural services; engineering services and integrated engineering services; urban planning and landscape architectural services; related scientific and technical consulting services; technical testing and analysis services
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13
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871
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Advertising services
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14
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874, 82201 to 82206
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Building-cleaning services and property management services
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15
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88442
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Publishing and printing services on a fee or contract basis
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16
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94
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Sewage and refuse disposal services; sanitation and similar services
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Codes to be used for negotiated procedures
Supplies contracts
- Irregular tenders
- Absence of tenders
- Research & development
- Particular suppliers
- Extreme urgency
- Additional deliveries
Works contracts
- Irregular tenders
- Research & development
- No prior overall pricing
- Absence of tenders
- Particular contractors
- Extreme urgency
- Additional works (unforeseen contracts)
- Repetition of works under original contract
Services contracts
- Irregular tenders
- Prior overall pricing
- Specification not able to be established in advance
- Absence of tenders
- Particular service providers
- Following a design contest
- Extreme urgency
- Additional services (unforeseen circumstances)
- Repetition of works under original contract
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