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August 2003/39
Core funding/operations
Allocation of places and funds

This report is for information and guidance



Guide to HESES02 re-creation web facility

This document is a guide to the HEFCE's web facility which re-creates both the Higher Education Students Early Statistics Survey 2002-03 (HESES02) and the Research Activity Survey 2002 (RAS02) from Higher Education Statistics Agency (HESA) student data. Supporting information about HESES, RAS and HESA data is also provided. Use of the web facility will help institutions to return accurate data to HESA, and to identify discrepancies between forecasting in HESES02 and the outturn.



To: Heads of HEFCE-funded higher education institutions
Heads of universities in Northern Ireland
Of interest to those responsible for: Student data, Audit, Finance
Reference: 2003/39
Publication date: August 2003
Enquiries to:

For general enquiries regarding the web facility, except the RAS02 re-creation, contact:
Anne Southworth tel 0117 931 7131
Rob Meredith tel 0117 931 7373
e-mail hesa_heses_stats@hefce.ac.uk

For enquiries regarding the RAS02 re-creation contact:
Hannah Wood tel 0117 931 7395
e-mail hesa_heses_stats@hefce.ac.uk




Executive summary (read on-line)



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Executive summary

Purpose

1.    This document is a guide to the HEFCE's web facility that re-creates both the Higher Education Students Early Statistics Survey 2002-03 (HESES02) and the Research Activity Survey 2002 (RAS02) from Higher Education Statistics Agency (HESA) student data. Supporting information about HESES, RAS and HESA data is also provided.

Key points

2.    Use of the web facility will assist institutions in:

  1. Returning accurate data to the HESA.
  2. Identifying discrepancies between forecasting in HESES02 and the outturn.

3.    This document provides:

  1. Guidance notes for using the web facility.
  2. Troubleshooting guidance.
  3. Algorithms and definitions used by the web facility.

Relationship with 'HESA derived statistics'

4.    Each year we publish 'HESA derived statistics for funding allocations and monitoring' (HESA-HESES), in which we monitor institutions' HESES returns using HESA student data. If we find, either through reconciliations with HESA data or any data audit, that institutions have received higher allocations than they should have done, the funding for those institutions will be reduced. Any funding adjustments following the reconciliation of HESA and HESES data for 2002-03 are likely to affect the funding previously announced for 2002-03, and be consolidated into revised funding levels for all subsequent years. While the web facility complements this reconciliation exercise it does not replace it.