July 2005/30 (web only)
Core funding/operations
Request for data

Completed survey forms should be returned to HEFCE by Friday 12 August 2005

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Public supply, works and services contracts awarded in 2004

This document requires all institutions to report the contracts they have awarded in the calendar year 2004, in accordance with the European Community's Directives on Public Procurement. We collect this information on behalf of the DfES. Returns must be made by e-mail. Where a nil return applies, institutions should still complete the forms.

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To:	Heads of HEFCE-funded higher education institutions English regional purchasing consortia
Of interest to those responsible for:	Finance, Planning, Services
Reference:	2005/30
Publication date:	July 2005
Enquiries to:	Stephen Butcher, HEFCE Head of Procurement (tel 0117 931 7425, e-mail s.butcher@hefce.ac.uk)

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Table of contents and executive summary (read on-line)

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Contents

• Executive summary
   
• Background
  Guidance
  Returns
  List of abbreviations
   
• Annex A1 Justifications for the use of the negotiated procedure - supplies contracts
  Annex A2 Justifications for the use of the negotiated procedure - works contracts
  Annex A3 Justifications for the use of the negotiated procedure - services contracts
   
• Annex B Categories of service: part A
   
• Annex C Guidance on completing Form B
   
• Forms for completion and return
  Form A Cover sheet
  Form B Details of contracts awarded after advertisement in OJEU
  Form C Details of contracts awarded without OJEU advertisement
   

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Executive summary

Purpose

1.    This document requires all HEFCE-funded higher education institutions to report the contracts they have awarded in the calendar year 2004, in accordance with the European Community's Directives on Public Procurement.

Key points

2.    The EC directives are put into effect by the UK Regulations on Public Supply, Works and Services Contracts.

3.    The information required is set out in the attached survey forms. We collect this information on behalf of the Department for Education and Skills (DfES).

4.    There are two changes in the way returns must be made:

1. Returns must be submitted electronically.
2. Institutions must use a different coding system - the Common Procurement Vocabulary (CPV) - in order to be consistent with practice in other EU member states. The use of CPV codes in statistical returns will also be a requirement for contracts awarded under the Consolidated Procurement Directive, to be implemented by 31 January 2006.

Action required

5.    Completed survey forms should be returned by e-mail to Ruth Carpenter at HEFCE (r.carpenter@hefce.ac.uk) by Friday 12 August 2005. Returns must be made on the Excel workbook, available to download above. Where a nil return applies, institutions should still complete and return the forms.