July 2006/26 (web only)
Core funding/operations
Request for data

Completed survey forms should be returned to HEFCE by Friday 18 August 2006

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Public supply, works and services contracts awarded in 2005

This document requires all institutions to report the contracts they have awarded in the calendar year 2005, in accordance with the European Community's Directives on Public Procurement. We collect this information on behalf of the DfES. Returns must be made by e-mail. Where a nil return applies, institutions should still complete the forms.

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To:	Heads of HEFCE-funded higher education institutions English regional purchasing consortia
Of interest to those responsible for:	Finance, Planning, Services
Reference:	2006/26
Publication date:	July 2006
Enquiries to:	Stephen Butcher, HEFCE Head of Procurement tel 0117 931 7425 e-mail s.butcher@hefce.ac.uk

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Table of contents and executive summary (read on-line)

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Contents

• Executive summary 
• Background
  Guidance
  Returns
  List of abbreviations
   
• Annex A1   Justifications for the use of the negotiated procedure - supplies contracts
  Annex A2   Justifications for the use of the negotiated procedure - works contracts
  Annex A3   Justifications for the use of the negotiated procedure - services contracts
  
• Annex B    Categories of service: part A
  
• Annex C    Guidance on completing Form B
   
• Forms for completion and return
  Form A   Cover sheet
  Form B   Details of contracts awarded after advertisement in OJEU
  Form C   Details of contracts awarded without OJEU advertisement
  Form D   Compliance cost information

Executive summary

Purpose

1.    This document requires all HEFCE-funded higher education institutions to report the contracts they have awarded in the calendar year 2005, in accordance with the European Community's Directives on Public Procurement.

Key points

2.    The EC directives are put into effect by the UK Regulations on Public Supply, Works and Services Contracts.

3.   The information required is set out in the attached survey forms. We collect this information on behalf of the Department for Education and Skills (DfES).

4.   As in last year's exercise, institutions are required to submit returns electronically, and to use Common Procurement Vocabulary (CPV) codes.

5.   Every third year the Office of Government Commerce (OGC) is required to provide compliance cost information to the Treasury on the cost of collecting the returns from local authorities, NHS and education bodies. Institutions are requested to assist in the provision of this information, using Form D.

Action required

6.   Completed survey forms should be returned by e-mail to Ruth Carpenter at HEFCE (r.carpenter@hefce.ac.uk) by Friday 18 August 2006. Returns must be made on the Excel forms. Where a nil return applies, institutions should still complete and return the forms.