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Purpose

1.   This document asks further education colleges (FECs) to complete the annual survey of students on recognised higher education (HE) courses.

Key points

2.   The data will:

  1. Enable us to monitor the achievement of funding agreement targets for the academic year 2011-12.
  2. Together with the individualised learner record (ILR) supplied to the Data Service, inform our initial allocation of teaching funds for the academic year 2012-13.
  3. Give an early indication, including for government planning purposes, of the number of HE students studying in the academic year 2011-12.

3.   This document provides:

  1. An introduction to the Higher Education in Further Education: Students Survey 2011-12 (HEIFES11) and how we use it to inform our funding.
  2. Guidance notes for completing the HEIFES11 survey.
  3. Definitions used in the HEIFES11 survey.
  4. Examples of the survey tables, which will be available to download from the HEFCE extranet in November 2011.
  5. A summary of changes since HEIFES10 (Annex B), including those previously announced in 'Advance notification of changes to HESES and HEIFES for 2011-12' (Circular letter 17/2011).

Action required

4.   HEIFES11 should be completed by all FECs receiving HEFCE recurrent funds for teaching. Returns must be uploaded to the HEFCE extranet by noon on Wednesday 16 November 2011. Workbooks will be available to colleges in November 2011.

Outline timetable for HEIFES11 return and 2012-13 funding round

5.   The provisional timetable is summarised below.

November 2011
  • Organisation and group keys issued to colleges
  • HEIFES workbooks available to colleges
  • 16 November – deadline to return HEIFES data
  • End November/beginning December – validation and credibility checks by HEFCE
  • End November/beginning December – we will write to colleges, asking them to verify the data, answer any questions about the data and submit any appeals against formulaic grant adjustments. Colleges will have five working days to answer questions about data
22 December 2011
  • Colleges must have signed off their HEIFES data as being correct at 1 November 2011
13 January 2012
  • Deadline for submission of appeals
February 2012
  • Colleges notified of final grant adjustments, including the outcome of appeals
19 March 2012 (provisional)
  • Colleges notified of initial allocations of recurrent grant for 2012-13
22 March 2012 (provisional)
  • Publication of initial allocations of recurrent grant for 2012-13 for all colleges
To be confirmed
  • Deadline for colleges to request transfers of provision and other amendments to provisional allocations
Late July 2012
  • Colleges receive their funding agreements and, where appropriate, amended initial allocations for 2012-13

Downloads

Annex A HEIFES11: Getting started

Download the HEIFES11: Annex A HEIFES11: Getting started as PDF (72 KB) Download the HEIFES11: Annex A HEIFES11: Getting started as MS Word (198 KB)

Annex B Summary of changes and clarifications since HEIFES10

Download the HEIFES11: Annex B Summary of changes and clarifications since HEIFES10 as PDF (44 KB) Download the HEIFES11: Annex B Summary of changes and clarifications since HEIFES10 as MS Word (163 KB)

Annex C Sample tables

Download the 11_26c.xls as MS Excel Spreadsheet (293 KB)

Annex D Table and column descriptions

Annex D was updated on 3 November 2011

Download the HEIFES11: Annex D Table and column descriptions as PDF (81 KB) Download the HEIFES11: Annex D Table and column descriptions as MS Word (188 KB)

Annex E When the tables have been completed

Download the HEIFES11: Annex E When the tables have been completed as PDF (43 KB) Download the HEIFES11: Annex E When the tables have been completed as MS Word (177 KB)

Annex F The HEIFES11 student population

Download the HEIFES11: Annex F The HEIFES11 student population as PDF (39 KB) Download the HEIFES11: Annex F The HEIFES11 student population as MS Word (169 KB)

Annex G Recognised HE courses

Download the HEIFES11: Annex G Recognised HE courses as PDF (29 KB) Download the HEIFES11: Annex G Recognised HE courses as MS Word (165 KB)

Annex H Counting student activity

Download the HEIFES11: Annex H Counting student activity as PDF (79 KB) Download the HEIFES11: Annex H Counting student activity as MS Word (186 KB)

Annex I Completion and non-completion

Download the HEIFES11: Annex I Completion and non-completion as PDF (44 KB) Download the HEIFES11: Annex I Completion and non-completion as MS Word (175 KB)

Annex J Full-time equivalence

Download the HEIFES11: Annex J Full-time equivalence for part-time students as PDF (47 KB) Download the HEIFES11: Annex J Full-time equivalence for part-time students as MS Word (173 KB)

Annex K Residential and funding status

Download the HEIFES11: Annex K Residential and funding status as PDF (98 KB) Download the HEIFES11: Annex K Residential and funding status as MS Word (214 KB)

Annex L Price groups

Download the HEIFES11: Annex L Price groups as PDF (82 KB) Download the HEIFES11: Annex L Price groups as MS Word (209 KB)

Annex M Mode of study

Download the HEIFES11: Annex M Mode of study as PDF (56 KB) Download the HEIFES11: Annex M Mode of study as MS Word (167 KB) 

Annex N Level of study

Download the HEIFES11: Annex N Level of study as PDF (24 KB) Download the HEIFES11: Annex N Level of study as MS Word (157 KB)

Annex O Long years of programme of study

Download the HEIFES11: Annex O Long years of programme of study as PDF (28 KB) Download the HEIFES11: Annex O Long years of programme of study as MS Word (161 KB)

Annex P Fee categories in Table 4

Download the HEIFES11: Annex P Fee categories in Table 4 as PDF (33 KB) Download the HEIFES11: Annex P Fee categories in Table 4 as MS Word (167 KB)

Annex Q Identification of old-regime and new-regime students in Table 7

Annex Q was updated on 2 November 2011

Download the HEIFES11: Annex Q Identification of old-regime and new-regime students in Table 7 as PDF (459 KB) Download the HEIFES11: Annex Q Identification of old-regime and new-regime students in Table 7 as MS Word (1,833 KB)

Annex R List of abbreviations

Download the HEIFES11: Annex R List of abbreviations as PDF (31 KB) Download the HEIFES11: Annex R List of abbreviations as MS Word (172 KB)

Annex S Index

Download the HEIFES11: Annex S Index as PDF (54 KB) Download the HEIFES11: Annex S Index as MS Word (251 KB)

Appendix 1 Links between ILR and HEIFES data

Not available

Appendix 2 Validation of HEIFES data

Download the HEIFES11: Appendix 2 as PDF (50 KB)

Appendix 3 Guidance on grant adjustment tables and related worksheets

Download the HEIFES11: Appendix 3 as PDF (136 KB)

Appendix 4 Verification checks on HEIFES11 data

Download the HEIFES11: Appendix 4 as PDF (126 KB)

Appendix 5 Guidance on 2011-12 funding rate tables for phase out of funding from 2012-13

Download the HEIFES11: Appendix 5 as PDF (79 KB)

Date: 1 September 2011

Ref: HEFCE 2011/26

To: Heads of HEFCE-funded further education colleges

Of interest to those
responsible for:

Student data, Funding

Enquiries should be directed to:

Paresh Prema, tel 0117 931 7314, e-mail heifes@hefce.ac.uk