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Returns should be uploaded to the HEFCE extranet by noon on Wednesday 14 November 2012.

Executive summary

Purpose

1. This document asks further education colleges to complete the annual survey of students on recognised higher education (HE) courses.

Key points

2. The data will:

  1. Enable us to review teaching funding and monitor recruitment against the student number control for the academic year 2012-13.
  2. Together with the individualised learner record supplied to the Data Service, inform our initial allocation of teaching funds for the academic year 2013‑14.
  3. Give an early indication, including for government planning purposes, of the number of HE students studying in the academic year 2012-13.

3. This document provides:

  1. An introduction to the Higher Education in Further Education: Students Survey 2012-13 (HEIFES12) and how we use it to inform our funding.
  2. Guidance notes for completing the HEIFES12 survey.
  3. Definitions used in the HEIFES12 survey.
  4. Examples of the survey tables, which will be available to download from the HEFCE extranet in November 2012.
  5. A summary of changes since HEIFES11 (Annex B), including those previously announced in ‘Early notification of planned changes to HESES and HEIFES and implications for 2012-13’ (HEFCE Circular letter 15/2012).

Action required

4. HEIFES12 should be completed by all further education colleges receiving HEFCE recurrent funds for teaching. Returns must be uploaded to the HEFCE extranet by noon on Wednesday 14 November 2012. Workbooks will be available to colleges in November 2012.

Outline timetable for HEIFES12 return and 2013-14 funding round

5. The provisional timetable is summarised below.

 November 2012

Extranet keys issued to colleges

HEIFES workbooks available to colleges

 

14 November – deadline to return HEIFES data

End November/beginning December – validation and credibility checks by HEFCE

End November/beginning December – we will write to colleges, asking them to verify the data, answer any questions about the data and submit any appeals against formulaic grant adjustments arising from recruitment against their student number control limit. Colleges will have five working days to answer questions about data

21 December 2012

Colleges must have signed off their HEIFES data as being correct at 1 November 2012

14 January 2013

Deadline for submission of appeals

18 January 2013

Colleges notified of provisional student number control limit for 2013-14

February 2013

Colleges notified of final grant adjustments arising from recruitment against their student number control limit, including the outcome of appeals

18 March 2013 (provisional)

Colleges notified of initial allocations of recurrent grant for 2013-14 and adjusted allocations of recurrent grant for 2012‑13

21 March 2013 (provisional)

Publication for all institutions of initial allocations of recurrent grant for 2013-14 and adjusted allocations for 2012-13.

To be confirmed

Deadline for colleges to request transfers of provision and other amendments to provisional allocations

Late July 2013

Colleges receive their funding agreements and, where appropriate, updated initial allocations for 2013-14

Downloads

Main report and annexes

Download the HEIFES12 as PDF (1,166 KB)Download the HEIFES12 as MS Word (2,281 KB)

Annex A: Getting started

Download the HEIFES12 Annex A as PDF (90 KB)Download the HEIFES12 Annex A as MS Word (303 KB)

Annex B: Summary of changes and clarifications since HEIFES11

Download the HEIFES12 Annex B as PDF (56 KB)Download the HEIFES12 Annex B as MS Word (260 KB)

Annex C: Sample tables

Download the HEIFES12 Annex C sample tables as MS Excel Spreadsheet (84 KB)

Annex D: Table and column descriptions

Download the HEIFES12 Annex D as PDF (164 KB) | ‌Download the HEIFES12 Annex D as MS Word (228 KB)

Annex E: When the tables have been completed

Download the HEIFES12 Annex E as PDF (98 KB) |‌ Download the HEIFES12 Annex E as MS Word (209 KB)

Annex F: The HEIFES12 student population

Download the HEIFES12 Annex F as PDF (99 KB) | ‌Download the HEIFES12 Annex F as MS Word (212 KB)

Annex G: Recognised HE courses

Download the HEIFES12 Annex G as PDF (88 KB) |‌ Download the HEIFES12 Annex G as MS Word (201 KB)

Annex H: Counting student activity

Download the HEIFES12 Annex H as PDF (80 KB)Download the HEIFES12 Annex H as MS Word (225 KB)

Annex I: Completion and non-completion

Download the HEIFES12 Annex I as PDF (92 KB) | ‌Download the HEIFES12 Annex I as MS Word (214 KB)

Annex J: Full-time equivalence for part-time students

Download the HEIFES12 Annex J as PDF (41 KB) | ‌Download the HEIFES12 Annex J as MS Word (404 KB)

Annex K: Residential and funding status

Download the HEIFES12 Annex K as PDF (198 KB) | ‌Download the HEIFES12 Annex K as MS Word (245 KB)

Annex L: Price groups

Download the HEIFES12 Annex L as PDF (117 KB) | ‌Download the HEIFES12 Annex L as MS Word (258 KB)

Annex M: Mode of study

Download the HEIFES12 Annex M as PDF (153 KB) | ‌Download the HEIFES12 Annex M as MS Word (213 KB)

Annex N: Level of study

Download the HEIFES12 Annex N as PDF (78 KB) | ‌Download the HEIFES12 Annex N as MS Word (192 KB)

Annex O: Long years of programme of study

Download the HEIFES12 Annex O as PDF (71 KB) | ‌Download the HEIFES12 Annex O as MS Word (199 KB)

Annex P: Fee categories in Table 4

Download the HESES12 Annex P as PDF (67 KB) | ‌Download the HESES12 Annex P as MS Word (195 KB)

Annex Q: Identification of old-regime and new-regime students in Table 7

Download the HEIFES12 Annex Q as PDF (504 KB) | ‌Download the HEIFES12 Annex Q as MS Word (1,253 KB)

Annex R: List of abbreviations

Download the HEIFES12 Annex R as PDF (71 KB) | ‌Download the HEIFES12 Annex R as MS Word (204 KB)

Annex S: Index

Download the HEIFES12 Annex S as PDF (70 KB) | ‌Download the HEIFES12 Annex S as MS Word (292 KB)

Appendices

Appendix 1 Links between ILR and HEIFES data

Not available.

Appendix 2 Validation of HEIFES data

Download the Appendix 2 Validation of HEIFES data as PDF (58 KB) | ‌

Appendix 3 Guidance on the student number control grant adjustment table

Download the Appendix 3 Guidance on the student number control grant adjustment table as PDF (45 KB)Download the Appendix 3 Guidance on the student number control grant adjustment table as MS Word (67 KB)

Appendix 4 Verification checks on HEIFES12 data

Download the Appendix 4 Verification checks on HEIFES12 data as PDF (160 KB)Download the Appendix 4 Verification checks on HEIFES12 data as MS Word (152 KB)

Appendix 5 Guidance on the 2012-13 and 2013-14 indicative funding worksheets

Download the Appendix 5 Guidance on the 2012-13 and 2013-14 indicative funding worksheets as PDF (78 KB)Download the Appendix 5 Guidance on the 2012-13 and 2013-14 indicative funding worksheets as MS Word (59 KB)

Date: 1 October 2012

Ref: HEFCE 2012/24

To: Heads of HEFCE-funded further education colleges

Of interest to those
responsible for:

Student data, Funding

Enquiries should be directed to:

heifes@hefce.ac.uk