HEIFES12: Higher Education in Further Education: Students Survey 2012-13

To:

Heads of HEFCE-funded further education colleges

Of interest to those responsible for:

Student data, Funding

This document asks further education colleges to complete the annual survey of students on recognised higher education courses. The data will: enable us to review teaching funding and monitor recruitment against the student number control for 2012-13; give an early indication of the number of students on recognised higher education courses at further education colleges in 2012-13; and, with data supplied to the Data Service, inform our initial allocation of teaching funds for 2013-14.

Executive summary

Purpose

1. This document asks further education colleges to complete the annual survey of students on recognised higher education (HE) courses.

Key points

2. The data will:

1. Enable us to review teaching funding and monitor recruitment against the student number control for the academic year 2012-13.
2. Together with the individualised learner record supplied to the Data Service, inform our initial allocation of teaching funds for the academic year 2013‑14.
3. Give an early indication, including for government planning purposes, of the number of HE students studying in the academic year 2012-13.

3. This document provides:

1. An introduction to the Higher Education in Further Education: Students Survey 2012-13 (HEIFES12) and how we use it to inform our funding.
2. Guidance notes for completing the HEIFES12 survey.
3. Definitions used in the HEIFES12 survey.
4. Examples of the survey tables, which will be available to download from the HEFCE extranet in November 2012.
5. A summary of changes since HEIFES11 (Annex B), including those previously announced in ‘Early notification of planned changes to HESES and HEIFES and implications for 2012-13’ (HEFCE Circular letter 15/2012).

Action required

4. HEIFES12 should be completed by all further education colleges receiving HEFCE recurrent funds for teaching. Returns must be uploaded to the HEFCE extranet by noon on Wednesday 14 November 2012. Workbooks will be available to colleges in November 2012.

Outline timetable for HEIFES12 return and 2013-14 funding round

5. The provisional timetable is summarised below.

November 2012	Extranet keys issued to colleges HEIFES workbooks available to colleges
	14 November – deadline to return HEIFES data End November/beginning December – validation and credibility checks by HEFCE End November/beginning December – we will write to colleges, asking them to verify the data, answer any questions about the data and submit any appeals against formulaic grant adjustments arising from recruitment against their student number control limit. Colleges will have five working days to answer questions about data
21 December 2012	Colleges must have signed off their HEIFES data as being correct at 1 November 2012
14 January 2013	Deadline for submission of appeals
18 January 2013	Colleges notified of provisional student number control limit for 2013-14
February 2013	Colleges notified of final grant adjustments arising from recruitment against their student number control limit, including the outcome of appeals
18 March 2013 (provisional)	Colleges notified of initial allocations of recurrent grant for 2013-14 and adjusted allocations of recurrent grant for 2012‑13
21 March 2013 (provisional)	Publication for all institutions of initial allocations of recurrent grant for 2013-14 and adjusted allocations for 2012-13.
To be confirmed	Deadline for colleges to request transfers of provision and other amendments to provisional allocations
Late July 2013	Colleges receive their funding agreements and, where appropriate, updated initial allocations for 2013-14

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