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Returns should be uploaded to the HEFCE extranet by noon on Tuesday 11 December 2012.

Executive summary

Purpose

1. This document asks higher education institutions to complete the annual survey of students on recognised higher education (HE) courses.

Key points

2. The data will:

  1. Enable us to review teaching funding and monitor recruitment against the student number control for the academic year 2012-13.
  2. Together with data supplied to the Higher Education Statistics Agency, inform our initial allocation of teaching funds for the academic year 2013‑14.
  3. Give an early indication, including for government planning purposes, of the number of HE students studying in the academic year 2012-13.

3. This document provides:

  1. An introduction to the Higher Education Students Early Statistics Survey 2012-13 (HESES12) and how we use it to inform our funding.
  2. Guidance notes for completing the HESES12 survey.
  3. Definitions used in the HESES12 survey.
  4. Examples of the survey tables, which will be available to download from the HEFCE extranet in November 2012.
  5. A summary of changes since HESES11 (Annex B) including those previously announced in ‘Early notification of planned changes to HESES and HEIFES and implications for 2012-13 student number control’ (HEFCE Circular letter 15/2012).

Action required

4. HESES12 should be completed by all HE institutions receiving HEFCE recurrent funds for teaching. Returns must be uploaded to the HEFCE extranet by noon on Tuesday 11 December 2012. Workbooks will be available to institutions in November 2012.

Outline timetable for HESES12 return and 2013-14 funding round

5. The provisional timetable is summarised below.

November 2012

Extranet keys issued to institutions.

HESES workbooks available to institutions.

December 2012

11 December – deadline to return HESES data.

Mid-December – validation and credibility checks by HEFCE

Mid-December – we will write to institutions, asking them to verify the data, answer any questions about the data and submit any appeals against formulaic grant adjustments arising from recruitment against their student number control limit. Institutions will have five working days to answer questions about data.

14 January 2013

Institutions must have signed off their HESES data as being correct at 1 December 2012.

Deadline for submission of appeals.

18 January 2013

Institutions notified of provisional student number control limit for 2013-14.

February 2013

Institutions notified of final grant adjustments arising from recruitment against the student number control limit, including the outcome of appeals.

18 March 2013 (provisional)

Institutions notified of initial allocations of recurrent grant for 2013-14 and adjusted allocations of recurrent grant for 2012‑13.

21 March 2013 (provisional)

Publication for all institutions of initial allocations of recurrent grant for 2013-14 and adjusted allocations for 2012-13.

To be confirmed

Deadline for institutions to request transfers of provision and other amendments to provisional allocations.

Late July 2013

Institutions receive their funding agreements and where appropriate, updated initial allocations for 2013-14.

Downloads

Main report and annexes

Download the HESES12 as PDF (1,401 KB)Download the HESES12 as MS Word (2,168 KB)

Annex A: Getting started

Download the HESES12 Annex A as PDF (91 KB)Download the HESES12 Annex A as MS Word (260 KB)

Annex B: Summary of changes and clarifications since HESES11

Download the HESES12 Annex B as PDF (58 KB)Download the HESES12 Annex B as MS Word (223 KB) 

Annex C: Sample tables

Download the HESES12 Annex C sample tables as MS Excel Spreadsheet (92 KB)

Annex D: Table and column descriptions

Download the HESES12 Annex D as PDF (70 KB)Download the HESES12 Annex D as MS Word (171 KB)

Annex E: When the tables have been completed

Download the HESES12 Annex E as PDF (98 KB)Download the HESES12 Annex E as MS Word (168 KB)

Annex F: The HESES12 student population

Download the HESES12 Annex F as PDF (90 KB)Download the HESES12 Annex F as MS Word (172 KB)

Annex G: Recognised HE courses

Download the HESES12 Annex G as PDF (70 KB)Download the HESES12 Annex G as MS Word (157 KB)

Annex H: Counting student activity

Download the HESES12 Annex H as PDF (345 KB)Download the HESES12 Annex H as MS Word (507 KB)

Annex I: Completion and non-completion

Download the HESES12 Annex I as PDF (96 KB)Download the HESES12 Annex I as MS Word (178 KB)

Annex J: Full-time equivalence

Download the HESES12 Annex J as PDF (88 KB)Download the HESES12 Annex J as MS Word (160 KB)

Annex K: Residential and funding status

Download the HESES12 Annex K as PDF (203 KB)Download the HESES12 Annex K as MS Word (207 KB)

Annex L: Price groups

Download the HESES12 Annex L as PDF (100 KB)Download the HESES12 Annex L as MS Word (292 KB)

Annex M: Mode of study

Download the HESES12 Annex M as PDF (153 KB)Download the HESES12 Annex M as MS Word (172 KB)

Annex N: Level of study

Download the HESES12 Annex N as PDF (81 KB)Download the HESES12 Annex N as MS Word (155 KB)

Annex O: Long years of study

Download the HESES12 Annex O as PDF (73 KB)Download the HESES12 Annex O as MS Word (158 KB)

Annex P: Fee categories in Table 4

Download the HESES12 Annex P as PDF (67 KB)Download the HESES12 Annex P as MS Word (156 KB)

Annex Q: Identification of old-regime and new-regime students

Download the HESES12 Annex Q as PDF (507 KB)Download the HESES12 Annex Q as MS Word (1,199 KB)

Annex R: List of abbreviations as PDF

Download the HESES12 Annex R as PDF (72 KB) | Download the HESES12 Annex R as MS Word (165 KB)

Annex S: Index

Download the HESES12 Annex S as PDF (83 KB)Download the HESES12 Annex S as MS Word (265 KB)

Appendices 

Appendix 1 Links between HESA and HESES data

Not available.

Appendix 2 Validation of HESES data

Download the HESES12 - Appendix 2 as PDF (72 KB)Download the HESES12 - Appendix 2 as MS Word (82 KB)

Appendix 3 Guidance on the student number control grant adjustment table

Download the HESES12 - Appendix 3 as PDF (44 KB) | Download the HESES12 - Appendix 3 as MS Word (69 KB)

Appendix 4 Verification checks on HESES12 data

Download the HESES12 - Appendix 4 as PDF (154 KB)Download the HESES12 - Appendix 4 as MS Word (131 KB)

Appendix 5 Guidance on the 2012-13 and 2013-14 indicative funding worksheets

Download the HESES12 - Appendix 5 as PDF (81 KB) | Download the HESES12 - Appendix 5 as MS Word (64 KB)

Date: 1 October 2012

Ref: HEFCE 2012/25

To: Heads of HEFCE-funded higher education institutions

Of interest to those
responsible for:

Student data, Funding

Enquiries should be directed to:

heses@hefce.ac.uk