HESES12: Higher Education Students Early Statistics Survey 2012-13

October 2012 | ref: 2012/25

To:

Heads of HEFCE-funded higher education institutions

Of interest to those responsible for:

Student data, Funding

Returns should be uploaded to the HEFCE extranet by noon on Tuesday 11 December 2012.

This document asks higher education institutions to complete the annual survey of students on recognised higher education courses. The data will: enable us to review teaching funding and monitor recruitment against the student number control for 2012-13; give an early indication of the number of higher education students studying in the academic year 2012-13; and, with data supplied to the Higher Education Statistics Agency, inform our initial allocation of teaching funds for 2013-14.

Executive summary

Purpose

1. This document asks higher education institutions to complete the annual survey of students on recognised higher education (HE) courses.

Key points

2. The data will:

Enable us to review teaching funding and monitor recruitment against the student number control for the academic year 2012-13.
Together with data supplied to the Higher Education Statistics Agency, inform our initial allocation of teaching funds for the academic year 2013‑14.
Give an early indication, including for government planning purposes, of the number of HE students studying in the academic year 2012-13.

3. This document provides:

An introduction to the Higher Education Students Early Statistics Survey 2012-13 (HESES12) and how we use it to inform our funding.
Guidance notes for completing the HESES12 survey.
Definitions used in the HESES12 survey.
Examples of the survey tables, which will be available to download from the HEFCE extranet in November 2012.
A summary of changes since HESES11 (Annex B) including those previously announced in ‘Early notification of planned changes to HESES and HEIFES and implications for 2012-13 student number control’ (HEFCE Circular letter 15/2012).

Action required

4. HESES12 should be completed by all HE institutions receiving HEFCE recurrent funds for teaching. Returns must be uploaded to the HEFCE extranet by noon on Tuesday 11 December 2012. Workbooks will be available to institutions in November 2012.

Outline timetable for HESES12 return and 2013-14 funding round

5. The provisional timetable is summarised below.

November 2012	Extranet keys issued to institutions. HESES workbooks available to institutions.
December 2012	11 December – deadline to return HESES data. Mid-December – validation and credibility checks by HEFCE Mid-December – we will write to institutions, asking them to verify the data, answer any questions about the data and submit any appeals against formulaic grant adjustments arising from recruitment against their student number control limit. Institutions will have five working days to answer questions about data.
14 January 2013	Institutions must have signed off their HESES data as being correct at 1 December 2012. Deadline for submission of appeals.
18 January 2013	Institutions notified of provisional student number control limit for 2013-14.
February 2013	Institutions notified of final grant adjustments arising from recruitment against the student number control limit, including the outcome of appeals.
18 March 2013 (provisional)	Institutions notified of initial allocations of recurrent grant for 2013-14 and adjusted allocations of recurrent grant for 2012‑13.
21 March 2013 (provisional)	Publication for all institutions of initial allocations of recurrent grant for 2013-14 and adjusted allocations for 2012-13.
To be confirmed	Deadline for institutions to request transfers of provision and other amendments to provisional allocations.
Late July 2013	Institutions receive their funding agreements and where appropriate, updated initial allocations for 2013-14.

Download:

Appendices

Appendix 1 Links between HESA and HESES data

See HESES2012-13 web facility guidance (due to be published July 2013)

Appendix 2 Validation of HESES data

Download the HESES12 - Appendix 2 as PDF (72 KB) | Download the HESES12 - Appendix 2 as MS Word (82 KB)

Appendix 3 Guidance on the student number control grant adjustment table

Download the HESES12 - Appendix 3 as PDF (44 KB) | Download the HESES12 - Appendix 3 as MS Word (69 KB)

Appendix 4 Verification checks on HESES12 data

Download the HESES12 - Appendix 4 as PDF (154 KB) | Download the HESES12 - Appendix 4 as MS Word (131 KB)‌

Appendix 5 Guidance on the 2012-13 and 2013-14 indicative funding worksheets

Download the HESES12 - Appendix 5 as PDF (81 KB) | Download the HESES12 - Appendix 5 as MS Word (64 KB)

Enquiries should be directed to:	heses@hefce.ac.uk

Page last updated 21 January 2013

HESES12: Higher Education Students Early Statistics Survey 2012-13

To:

Of interest to those responsible for: