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The deadline for nominations is Friday 30 January 2015

Dear Vice-Chancellor or Principal

Nominations for invitees to royal garden parties at Buckingham Palace

At the request of Buckingham Palace and the Department for Business, Innovation and Skills (BIS), this letter invites you to nominate an individual from your institution to be considered for an invitation to attend a Royal Garden Party at Buckingham Palace on Tuesday 12 May, Wednesday 20 May or Thursday 28 May 2015. The deadline for nominations is Friday 30 January 2015.

This is an opportunity to recognise the contribution of the wide variety of people working in higher education, and your nomination can be drawn from all levels and roles across the institution.

Due to the limited number of places available, each higher education institution may only put forward one nominee. The nominee should not have previously attended a Royal Garden Party.

The nominee must be a British or European Union citizen resident in the UK, and must be available to attend at least one of the events scheduled for May 2015. Your nominee should be accompanied by an adult guest (over 18 years of age), who may be a spouse, partner, relation or friend. Accompanying guests may be of another nationality.

You should check with your nominee in advance to ascertain whether they would wish to be considered for attendance, and whether they are available to attend on the specified dates.

Details of your nominee and guest should be provided on the spreadsheet at Annex A, which can be downloaded alongside this circular letter. This covers full names, home addresses including postcode, and the dates they are available to attend. Nominees should be accompanied by a guest unless they specifically request otherwise. For the main nominee only, you should supply a contact phone number (so that BIS Honours Secretariat can make direct contact in case of queries regarding the details submitted) and an e-mail address (so that they can be informed, in March 2015, of the date they and their party have been allocated).

Please ensure that the names and addresses provided at this stage are correct, as successful nominees and their guests will need to provide identification (such as a passport or driving licence) to gain access to the Palace. No alterations, substitutions or other changes can be made to the nomination once the spreadsheet has been submitted to the Palace.

Please indicate whether either the nominee or the guest requires disabled access to the Palace gardens.

Updated June 2015: This event has now taken place and Annex A is no longer available. 

Yours sincerely

Professor Madeleine Atkins

Chief Executive

Date: 8 December 2014

Ref: Circular letter 31/2014

To: Heads of HEFCE-funded higher education institutions