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This letter requests that all higher education institutions complete the Procurement Efficiency Measurement Model survey for 2014-15 data, by Friday 29 January 2016.

Dear Vice-Chancellor

Procurement Efficiency Measurement Model Annual Survey

1. This letter requests that all higher education institutions (HEIs) complete the Procurement Efficiency Measurement Model (EMM) survey for 2014-15 data, by Friday 29 January 2016.

2. Procurement Efficiency Measurement Model (EMM) data forms an important part of the evidence of efficiencies in the higher education sector. The information was used by Universities UK as part of its review into efficiency, effectiveness and value for money published in February 2015, and will be used again in 2016 to evidence any further efficiencies delivered by the sector.

3. This year’s EMM Annual Survey is available for completion. The British Universities Finance Directors Group (BUFDG) has agreed to facilitate the EMM survey this year, and has written to all finance directors and regional purchasing consortia with details of how to complete the survey. We strongly encourage all HEIs to complete the survey as it is important that there is a complete picture of procurement activity in the sector.

4. Last year’s survey demonstrated that the 93 institutions completing the survey contributed £153 million of procurement efficiencies, £16 million of purchasing card efficiencies and £50 million of e-marketplace efficiencies. In addition we used the data to show that the sector in England is on target to achieve its 30 per cent collaborative procurement target.

5. The current impetus on efficiencies has not been driven by targets; more a general imperative to evidence that the sector is operating efficiently. Therefore, there is still a need for all institutions to complete this year’s survey relating to the 2014-15 academic year. The information submitted as part of the survey will be anonymised before being used as part of a wider report on efficiencies due to be published by HEFCE in 2016.

6. It is likely that there will continue to be a need to collect information on procurement activities within the sector to support evidence around efficiencies. We will work with BUFDG, Universities UK and other sector bodies to see whether there are more streamlined approaches to collecting this information in future years.

7. Full details of where to direct queries are included in the BUFDG communication to finance directors. Responses to the survey need to be completed by 29 January 2016.

Yours sincerely

Nolan Smith

Director of Finance

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Date: 7 December 2015

Ref: Circular letter 29/2015

To: Heads of HEFCE-funded higher education institutions

Of interest to those
responsible for:

Finance and procurement activities 

Enquiries should be directed to:

Stephen Butcher, tel 0117 931 7425, email s.butcher@hefce.ac.uk.