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The deadline for nominations is Friday 29 January 2016

Dear Vice-Chancellor

Nominations for invitees to royal garden parties at Buckingham Palace

At the request of Buckingham Palace and the Department for Business, Innovation and Skills (BIS), this letter invites you to nominate an individual from your institution to be considered for an invitation to attend a Royal Garden Party at Buckingham Palace on Tuesday 10 May, Thursday 19 May or Tuesday 24 May 2016. The deadline for nominations is Friday 29 January 2016.

This is an opportunity to recognise the contribution of the wide variety of people working in higher education, and your nomination can be drawn from all levels and roles across the institution.

This is the only opportunity for higher education institutions to make nominations for their staff and, due to the limited number of places available, each institution may only put forward one nominee. The nominee should not have previously attended a Royal Garden Party.

The nominee must be a British or European Union citizen resident in the UK, and must be available to attend at least one of the events scheduled for May 2015. Your nominee should be accompanied by an adult guest (over 18 years of age), who may be a spouse, partner, relation or friend. Accompanying guests may be of another nationality.

You should check with your nominee in advance to ascertain whether they would wish to be considered for attendance, and whether they are available to attend on the specified dates.

Details of your nominee and guest should be provided on the spreadsheet at Annex A, which can be downloaded alongside this circular letter. This covers full names, home addresses including postcode, and the dates they are available to attend. Nominees should be accompanied by a guest unless they specifically request otherwise. For the main nominee only, you should supply a contact phone number (so that BIS Honours Secretariat can make direct contact in case of queries regarding the details submitted) and an e-mail address (so that they can be informed, in March 2016, of the date they and their party have been allocated).

Please ensure that the names and addresses provided at this stage are correct, as successful nominees and their guests will need to provide identification (such as a passport or driving licence) to gain access to the Palace. No alterations, substitutions or other changes can be made to the nomination once the spreadsheet has been submitted to the Palace.

Please indicate whether either the nominee or the guest requires disabled access to the Palace gardens.

Please email your nomination, as soon as you can but by Friday 29 January 2016 at the latest, to

Any questions or queries about this process should be directed to the Honours Secretariat at BIS, at the contact details given above.

Yours sincerely

Professor Madeleine Atkins

Chief Executive

Date: 8 December 2015

Ref: Circular letter 30/2015

To: Heads of HEFCE-funded higher education institutions

Enquiries should be directed to:

BIS Honours Secretariat:

  • Beryl Hitch, tel 020 7215 6486
  • Antonia Murphy, tel 020 7215 3561
  • Carla Burrows, tel 020 7215 6814.

Nominations should be emailed to