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The deadlines for HEFCE-funded higher education institutions to submit action plans and sign off accepted amendments are as follows:

Wednesday 31 May 2017 Deadline for the submission of action plans.

Friday 28 July 2017 Deadline for sign-off of 2015-16 HESA data amendments.

Dear Vice-Chancellor or Principal

HESA data to inform 2017-18 funding allocations: Funding summaries

1. This letter provides higher education institutions with further information about how we have used their Higher Education Statistics Agency (HESA) data to inform funding allocations for 2017-18.

2. We are making available a number of funding summary outputs which will assist institutions in understanding how their HESA data has been used. Institutions can access their funding summaries from today. We have written separately to heads of institutions to provide the necessary access keys to the HEFCE extranet.

3. In previous years we have asked institutions to return a Completion Status Survey. Since we have come to the end of the three-stage recalculation process for teaching funding, we are no longer running this survey.

Funding summaries

4. The funding summaries contain data that has been used to calculate the:

    2017-18 Quality-related (QR) Research Degree Programme (RDP) supervision fund
  • 2017-18 Student premium (SP) targeted allocations.

We are also providing the Higher Education Students Early Statistics survey (HESES) 2015 re-creation output (individualised file only) because some of the HESES re-creation derived fields are used to inform SP targeted allocations.

5. The technical documentation containing the algorithms used to generate the funding summaries is available on our website. We originally published the algorithms used to generate the student premium and HESES15 re-creation outputs in ‘HESA funding and monitoring data (FAMD) 2015-16: Web facility’ (HEFCE Circular letter 24/2016). However, we have made some minor improvements we believe are appropriate. Details of these changes are provided in Annex A.

Amendments process

6. The funding summaries are provided for general information and to bring further transparency to our calculations. We expect institutions to review their outputs with a view to understanding how their data is used to inform funding.

7. We are developing a new amendments process and we will now only accept amendments to correct errors in an institution’s data that are widespread and significant, and will make a material difference to HEFCE’s use of the data. If institutions are aware of errors in their 2015-16 HESA data, they may request to amend these by submitting an action plan using the guidance provided on the HEFCE website. These will be assessed by a panel and institutions will be notified of the outcome.<p[>8. The deadlines for submission of an action plan and sign-off for accepted amendments are as follows:

Wednesday 31 May 2017         Deadline for the submission of action plans.

Friday 28 July 2017                  Deadline for sign-off of 2015-16 HESA data amendments.

9. We do not intend routinely to issue grant tables for 2017-18 in October 2017 for all institutions as we have done in previous years. We may accept amendments to data without recalculating funding. Where amendments to an institution’s data have been accepted for funding purposes, updated grant tables will be issued in October 2017 to reflect these changes.

10. Further information about how we fund institutions is provided in the individual grant letters that have been issued to institutions.

Relationship with ‘HESA 2015-16: Funding data reconciliations’

11. We also use HESA data to monitor other returns that inform funding, such as HESES. We will release these funding data reconciliations shortly, and may ask institutions to provide explanations for any discrepancies that we identify.

Further information

12. Guidance is available on our website. Specific areas that may be of interest are as follows:

  1. Technical information (such as algorithms) is listed at ‘2015-16 funding and monitoring overview’.
  2. Further details about the preparation and submission of action plans can be found at ‘Guide to action plans’.
  3. Further background information can be found at ‘Indicative funding summaries’.
  4. Information on how to obtain data from the HEFCE extranet can be found at ‘How to access outputs’.

13. Institutions are reminded that the individualised data made available through this exercise is covered by the Data Protection Act. This data is only accessible to someone holding the HEFCE extranet access key which we have provided to heads of institutions. Institutions should ensure that the access key is not passed to anyone without a legitimate reason to access the individualised data.

14. If you require further information contact Cade Dack (tel 0117 931 7473, email hesa_heses_stats@hefce.ac.uk).

Yours sincerely

Madeleine Atkins

Chief Executive

Date: 13 April 2017

Ref: Circular letter 11/2017

To: Heads of HEFCE-funded higher education institutions

Of interest to those
responsible for:

Student data, Planning, Finance, Audit

Enquiries should be directed to:

Cade Dack, tel 0117 931 7473, email hesa_heses_stats@hefce.ac.uk