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HEFCE-funded higher education institutions and further education colleges must report gender pay gap figures by Friday 30 March 2018.

Dear Vice-Chancellor or Principal

Gender pay gap reporting

1. Mandatory gender pay gap reporting was introduced earlier this year for organisations with 250 or more employees. The new reporting requirements for public bodies are set out in the Equality Act 2010 (Specific Duties and Public Authorities) Regulations 2017. If your institution is covered by the reporting requirements, you need to report your data by 30 March 2018 on the Government’s online reporting service, as well as on your own website. To make reporting effective, you should ensure you register and start gathering data as soon as possible.

Where and when do figures need to be reported?

2. The gender pay gap figures need to be reported by Friday 30 March 2018 in two places:

  • the government’s online reporting service
  • your own website.

What you need to do next

3. Nominate a specific person in your organisation (such as the head of human resources). This person will be responsible for your gender pay gap reporting and will need to carry out the three further steps below.

4. Register your organisation on the Government’s online reporting service at

  1. If you have received a letter from the Government Equalities Office, use the employer reference and security codes to fast-track your registration.
  2. If you have not received a letter, register by selecting ‘public sector’ on the registration options page.

5. Prepare your gender pay information. Guidance is available at

6. Think about next steps. Consider the likely causes of your gap – if you have one – and what you can do to address it. It is good practice to publish a narrative alongside your calculations, to provide further background on the figures and to set out what action you are taking or intend to take to reduce the gap, if action is required.

7. For further information see The Universities and Colleges Employers Association (UCEA) has prepared a toolkit of relevant resources around reporting and analysis, which can be accessed at UCEA will also be publishing, jointly with the higher education trades unions, a guide for institutions on conducting equal pay reviews and gender pay gap reporting later this month; HEFCE has supported the development and dissemination of this guidance.

8. Thank you for your cooperation.

Yours sincerely

Professor Madeleine Atkins

Chief Executive


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Date: 10 January 2018

Ref: Circular letter 02/2018

To: Heads of HEFCE-funded further education colleges, Heads of HEFCE-funded higher education institutions

Of interest to those
responsible for:

Gender gap pay reporting

Enquiries should be directed to:

Amy Norton, tel 0117 931 7025, email