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Support for institutions 

To support institutions HEFCE is working with the University Vocational Awards Council (UVAC) to develop and deliver guidance and support. 

The UVAC National Conference will be held in Birmingham on 21 November 2017. Find out more information and register

 

Webinars

Topic

Content

Register for the webinar

REGISTER OF APPRENTICESHIP TRAINING PROVIDERS (RoATP)

Making a first application to the RoATP

  • Understanding the application purpose
  • Advice on completing the financial health and compliance sections
  • Writing a response to the narrative sections - key points to include
  • Typical fail points, commmon errors and good practice. 

 29 September

0900-1000

View the webcast

or 

3 October

1300-1400

View the webcast

 

END-POINT ASSESSMENT (EPA)

Becoming an apprenticeship assessment organisation

(I) INTEGRATED degree apprenticeships

 

  • Policy and rules – structure of integrated EPA arrangements and how this differs from standard EPA
  • Making an application to the Register of Apprenticeship Assessment Organisations for an integrated degree apprenticeship – understanding the application form; criteria, exemptions and common application pitfalls

28 September 

1400-1500

View the webcast

END-POINT ASSESSMENT (EPA)

Becoming an apprenticeship assessment organisation

(II) Degree apprenticeships with SEPARATE EPAs

 

  • Policy and rules – general principles and mandatory requirements for higher and degree apprenticeships with separate EPA arrangements
  • Becoming an EPA organisation –guidance and requirements, emerging practice and considerations for organisations reviewing this option
  • Making an application to the Register of Apprenticeship Assessment Organisations – understanding the application form and process; common pitfalls 

29 September

1030-1130

View the webcast

SUBCONTRACTING

EPA subcontractor contract template overview

 

  • Subcontracting with an EPA rules summary
  • UVAC EPA subcontracting template overview:
    • Key terms
    • Differences between this and the main subcontracting template 

29 September

1330-1430

View the webcast

SUBCONTRACTING

A practical guide to subcontracting and the UVAC 

Subcontracting and EPA subcontracting templates

  • Policy and rules – general principles and mandatory requirements for subcontracting any element of delivery:
    • EPA organisations
    • Subcontracting out degree apprenticeship delivery
    • Working with employers and employer providers
  • Subcontracting purpose, ESFA rules and the RoATP or List of Declared Subcontractors   
  • Subcontractor management good practice:
    • Identifying and managing risk
    • General rules and circumstances
  • Subcontractor template and EPA subcontractor templates
  • Key terms and differences

3 October

0930-1100

View the webcast

APPRENTICESHIP DOCUMENTATION AND TEMPLATES

The commitment statement template v2 overview

  • This new template pulls together the best (and highlights the worst) of current examples
  • The webinar will cover the key rule requirements
  • Rationale for and detail within the template
  • Making best use of the document during the apprenticeship delivery

3 October

1500-1600

View the webcast

EMPLOYER ENGAGEMENT

A practical guide to delivering an exemplar initial employer experience

ESFA mystery shopper survey 2017 – HEI findings and recommendations

 

  • During spring 2017 the ESFA carried out a mystery shopper exercise on HE and FE apprenticeship providers, looking at the employer experience from finding and making contact with institutions, through to discussions with HEIs about the service they offer to employers
  • The findings and recommendations offer a unique and current insight into how employers experience HEI apprenticeship services and how you can review and enhance your own organisational approach. The webinar will cover:
    • criteria and methodology
    • ESFA contractual expectations for employer responsiveness
    • good practice and common pitfalls
    • review checklist and recommendations 

11 October

0930-1030

View the webcast

 

or

 

13 October

0930-1030

View the webcast

PERFORMANCE MANAGEMENT

Preparing for performance management point 1

  • Process, timelines and parameters
  • Developing the required supporting evidence, pipeline and business cases
  • Common pitfalls and reasons for rejected cases

13 October

1400-1500

View the webcast

APPRENTICESHIP SERVICE

Working with the apprenticeship service 

The end-to-end view - from setup to payment

  • End-to-end process overview on how the apprenticeship service online account operates from employer registration to apprentice completion
  • Employer view - digital account set-up processes including setting up access for other staff, selecting providers and wider reporting
  • Clarity on employer to provider commissioning and the accepting process
  • Payment processes, rules and guidance to ensure prompt payments 

23 October 

1000-1130

View the webcast

APPRENTICE ASSESSMENT AND REVIEW

A practical guide to apprentice assessment and review

  • A summary of the rules, documentation and evidence relating to employer and apprentice reviews  
  • System, documentation, staffing and management requirements and implications
  • Emerging good practice and examples including the Tri-Partite Reviews 
  • Common issues and queries
  • Evidence collection
  • Example HEI review process cycles, documentation and lessons learned 

2 November

1330-1500

View the webcast

HESA and ILR DATA RETURNS

A practical guide to submitting your monthly ILR

  • Understanding Data fields - content and common errors.
  • Mandatory fields for double lock and ILR processing
  • End to End timetable
  • Validation checks and tools and what they mean
  • Reports and reconciliation tools and what to do.
  • Addressing common data issues.

2 November

1530-1700

View the webcast

 

HESA and ILR DATA RETURNS

An introoduction to the ILR and ESFA data collection

  • HESA and the HESA ILR tool
  • Key apprenticeship fields and their impact.
  • Funding formulae and checks. collection and submission rules.
  • ILR timetable Validation.
  • Tools Typical issues, pitfalls and good practice.

20 November 

0930-1100

Register for this webinar

SUBCONTRACTING 

A practical guide to subcontracting and the UVAC 

Subcontracting and EPA subcontracting templates

 

  • Policy and rules – general principles and mandatory requirements for subcontracting any element of delivery:
    • EPA organisations
    • Subcontracting out degree apprenticeship delivery
    • Working with employers and employer providers
  • Subcontracting purpose, ESFA rules, and the RoATP or List of Declared Subcontractors   
  • Subcontractor management good practice:
    • Identifying and managing risk
    • General rules and circumstances
  • Subcontractor template and EPA subcontractor templates
  • Key terms and differences

28 November

0930-1100

Register for this webinar

THE EVIDENCE PACK AND AUDIT

Audit ready - a practical guide to collecting, collating and managing evidence

  • Policy and rules – general principles and requirements for evidence collation and storage
  • Audit - purpose, framework, ESFA requirements,
  • Using evidence:   
    • Identifying and Managing Risk
    • General rules and circumstances
    • Skills gaps and training needs
  • Evidence checklist and self-assessment tools
  • Preparing for audit 

7 December

0930-1100

Register for this webinar

or

7 December

1330-1500

Register for this webinar

APPRENTICESHIP DOCUMENTATION

A practical guide to apprenticeship programme documentation – emerging good practice

  • Following a typical learner journey and confirming the list of documents, declarations and electronic evidence needed and their purpose or benefit  
  • Emerging examples and good practice for the Commitment Statement, contract for services with employers, initial organisation and apprentice needs assessments
  • Common issues and queries
  • Ensuring documentation supports the evidence 

12 December

0930-1100

Register for this webinar

 

Previous events 

View recordings and slides from webinars on the Invitation to Tender (ITT) 

View slides from HEFCE's degree apprenticeship conference

View recordings and slides from webinars on Register of apprenticeship training providers (RoATP) applications

 

Employer contract and commitment statement templates

UVAC has commissioned a solicitor to produce:

  • an apprenticeship contract template between an HE provider and an employer
  • a subcontractor contract template between an HE provider and a subcontractor.

Read more and request the templates

UVAC has also developed a template for a commitment statement. This is intended to meet the commitment statement requirements in the funding rules, but also offer a wider content to support the apprenticeship.

 

Case studies

This page lists examples of approaches to developing degree apprenticeships across institutions in the higher education sector.

Middlesex University

Working with employers to develop degree apprenticeships

Middlesex University has created programmes focused on workforce learning which are designed to meet employer needs.

They include degree apprenticeships and combine work-based learning with university accreditation.

Creative industries

The university has partnered with the Creative Skillset project ‘Exploring Higher Level Apprenticeships in Higher Education’ to develop and test models for degree apprenticeships in the creative industries.

The new models aim to attract employers, students and higher education institutions.

Through the project, the university has now developed two work-based degree-apprenticeship programmes:

  • BA (Hons) Professional Practice in Visual Effects
  • MA Professional Practice in Visual Effects.

Pilot training

The university has also developed a Degree Apprenticeship Framework. This includes a BSc (Hons) in Professional Aviation Pilot Practice.

This is the only national programme that fully integrates Civil Aviation Authority (CAA) training to gain an Airline Transport Pilots Licence (ATPL) or Multi-crew Pilots Licence (MPL) with the first year of commercial flying as a First Officer.

The programme has partnered with the aviation training company, CTC Aviation, who place 98 per cent of their qualified pilots with commercial airlines, such as easyJet, Virgin Air, British Airways and many others.

The partnership also supports pilots to complete a work-based degree with easyJet.

Retail management

Middlesex has validated a BA (Hons) Retail Management programme for Asda.

The degree combines training through the Asda Retail Academy with work-based modules taught through the university.

It offers ‘step on and step off’ entry and exit qualifications that lead to specific management job roles, from Section Leader to General Store Manager.

The work-based approach ensures that the learning required to complete the degree also has business benefits to the employer through the enhancement of working practice.

Staffordshire University

Overcoming barriers to developing degree apprenticeships

Staffordshire University is working with regional employers to trial recruiting and developing degree apprenticeships.

Two open programmes began in 2016 with fifteen Chartered Manager apprentices and fifteen Digital Technology Professional apprentices.

The university faced a number of challenges in putting together these programmes and so approached the work in a range of ways:

  • Develop expertise
    Developing expertise in policy and practice helped the university to put the programmes in place. A central service built up knowledge through conferences, briefings, research and networking in the sector. The expertise has been shared throughout the university at academic planning, quarterly business reviews, faculty development sessions and all-staff briefings.
  • Strategic planning
    The university formed a strategic steering group to devise and put into practice strategic plans.
  • Operational planning
    The work has relied heavily on the knowledge and expertise from the whole university. Admissions and recruitment, student support, finance and contracts, audit and compliance – all helped to overcome issues and deliver quality provision.
  • Skills Funding Agency (SFA) rules and regulations
    Lead providers must develop a detailed knowledge of the rules for higher education institutions. They need to understand which funding deadlines they need to meet, and the requirements for learner returns and submitting growth applications. Further education colleges have significant experience managing SFA contracts and can offer support in these areas.
Sheffield Hallam University

Institutional infrastructure to support higher and degree apprenticeships

To provide an institutional view of higher-level skills, Sheffield Hallam University has created a new Directorate of Education and Employer Partnerships.

The directorate, among its many activities, coordinates the development of degree apprenticeships across four faculties.

The university has developed a flexible and responsive approach to work-based learning, which it uses to design and approve programmes rapidly.

This rests on an agreed framework, or a common core, of work-based learning activity for all undergraduate and postgraduate degrees. The framework then combines with specific subjects, approved by a standing panel which meets ten times each year.

The directorate also helps to develop effective partnerships. It represents the university on the Local Enterprise Partnership’s Skills, Employment and Education Board. It also helps to place apprenticeships at different levels within the same company drawing on different providers.

The directorate works with further education colleges in the region to explore new opportunities to develop products and programmes that focus on delivering the skills that employers need to support the economic growth of the region.

Read more detailed case study material from the University Vocational Awards Council

 

Page last updated 13 November 2017

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